Minutes of Regular Meeting # 819 Held in the Lake Elmo City Council Chambers
Thursday, June 25, 2009 

MANAGERS PRESENT: Dave Bucheck, Vice President; Don Scheel, Secretary; Dale Borash, Treasurer; and Ray Lucksinger, Manager

MANAGER ABSENT: Lincoln Fetcher, President

STAFF PRESENT: John Hanson, Barr Engineering; Barb Wolle, Attorney; Ray Roemmich, Inspector; and Karen Schultz, Recording Secretary

STAFF ABSENT: None

OTHERS PRESENT: Rusty Schmidt, Washington Conservation District; Jesse Carlson, Bonestroo, Century College East Campus Parking Lot Improvements permit

CALL TO ORDER Vice President Bucheck called the meeting to order at 7:00 pm.

ANNOUNCEMENTS There were no announcements.

PUBLIC FORUM There was no discussion in Public Forum.

APPROVAL OF MINUTES After discussion of the minutes of the June 11, 2009 meeting, motion was made by Scheel and seconded by Lucksinger to approve the minutes as corrected. Motion carried unanimously.

ADDITIONAL AGENDA ITEMS Item added to the agenda under Engineer: June 23^rd Stormwater Pond Meeting, Mahtomedi.

SECRETARY'S REPORT Secretary Scheel had picked up the mail and it was distributed.

INSPECTOR'S REPORT Inspector Roemmich reported on inspections he had made since the last meeting.

ATTORNEY'S REPORT Attorney Wolle said that she had nothing new to report.

TREASURER'S REPORT Treasurer Borash distributed copies of the Administrative and Program Budgets for Fiscal Year 2009 dated May 31, 2009, and the Treasurer's Report dated June 25, 2009. After discussion, motion was made by Borash and seconded by Bucheck to approve the Treasurer's Report. Motion carried unanimously.

WASHINGTON CONSERVATION DISTRICT Rusty Schmidt reported that the Washington Conservation District is planning two raingarden presentations on maintenance and volume control.

ENGINEER'S REPORT Permit Request: 3M Disposal Site, Oakdale Engineer Hanson presented information on a project located northeast and southeast of the Highway 5 and Granada Avenue intersection, Oakdale, in parts of the northeast 1/4 and southeast 1/4 of Section 18, Township 29 North, Range 21 West.

The purpose of the project is to excavate contaminated soil over approximately 2.15 acres of the northern site, which involves 3,253 square feet of temporary wetland impact; and construct a filtration building, new aggregate access roads, and a 1,575 square feet infiltration basin to manage the runoff from the 0.25 acres of new impervious surfaces on the southern site.

After discussion of the stormwater management, the wetland management and buffers, and floodplain management concerns, motion was made by Borash to approve Permit # 2009-16, waiving the permit fee. The motion died for lack of a second.

After more discussion, motion was made by Borash and seconded by Lucksinger, to approve Permit # 2009-16 with the permit fee waived if this is a volunteer clean-up. Motion carried with the following vote: Bucheck, Yes; Borash, Yes; Lucksinger, Yes; and Scheel, No.

Permit Request: Century College East Campus Parking Lot Improvements, Mahtomedi Engineer Hanson presented information on a project located at 3300 Century Avenue (east of Century Avenue, approximately 2 mile north of I-694), Mahtomedi, in part of the north half of the southwest quarter of Section 31, Township 30 North, Range 21 West. The purpose of the project is to resurface four parking lots and construct two rainwater gardens and four areas of pervious pavement.

After discussion of the stormwater management, the wetland management and buffers, and the floodplain management, motion was made by Borash and seconded by Scheel to approve Permit # 2009-19 with the engineer's suggested site-specific conditions and standard conditions. Motion carried unanimously.

Project Review: Washington County Landfill, Lake Elmo Engineer Hanson had mailed to the managers a project located east of Jamaca Avenue between 42^nd and 37^th Streets North, Lake Elmo, in parts of the southwest 1/4 of Section 10 and the northwest 1/4 of Section 15, Township 29 North, Range 21 West.

The purpose of the project is to place an impermeable liner under the waste at the existing Washington County Landfill, including removing the existing landfill cover, moving and stockpiling the waste, constructing a landfill liner, placing the waste on the liner, and constructing a new landfill cover. The project involves constructing two small sediment basins and one large control basin on the south side of the landfill and constructing one large control basin on the north side of the landfill. Construction will be done in stages over 2-3 years.

After discussion, the managers agreed that the project looks favorable, and directed Engineer Hanson to send a letter to the Minnesota Pollution Control Agency, requesting that the northeast wetland be monitored for five years to determine if it will be negatively affected by the hydrology changes.

MS4 Outstanding Resource Value Water Requirements Engineer Hanson had mailed to the managers a draft letter addressed to the Minnesota Pollution Control Agency, regarding the MPCA's Assessment of Discharges to Outstanding Resource Value Waters under the Municipal Separate Storm Sewer System Permit. After discussion, motion was made by Bucheck and seconded by Borash to approve the letter with changes, and to direct Engineer Hanson to send the letter. Motion carried unanimously.

Rules The managers agreed to move the discussion of the Rules to the agenda for a future meeting when all managers are present.

Lake DeMontreville Ravine Stabilization Project Engineer Hanson had mailed to the managers photographs of the Lake DeMontreville Stabilization Project and draft plans for the project. After discussion, motion was made by Scheel and seconded by Lucksinger to authorize Engineer Hanson to forward the plans to BWSR and MnDNR for comment, and to set the date for the hearing, and to authorize the District's attorneys to advertise the public hearing for the project. Motion carried unanimously.

Sunfish Lake Park Improvements Engineer Hanson had mailed to the managers letters to the City of Lake Elmo regarding the City of Lake Elmo's application to DNR Metro Greenways Grant Program, stating the VBWD's support of the project. After review of the letters, motion was made by Bucheck and seconded by Borash to approve the two letters of support. Motion carried unanimously.

Stormwater Pond Meeting Engineer Hanson reported on a neighborhood meeting that had been scheduled by the City of Mahtomedi, to discuss Pond EC-9 in the City of Mahtomedi. He and President Fetcher attended the meeting. Engineer Hanson said the residents expressed their concerns about the pond. President Fetcher had requested that Engineer Hanson draft a letter to the residents, summarizing the actions the VBWD will take. After discussion, the managers directed Engineer Hanson to allow the managers to review and approve the draft letter before sending it.

MANAGERS'REPORT Next Meeting - July 9, 2009 The managers expect to have a quorum at the next meeting. President Fetcher will be absent.

Consent Calendar Approval At this time, motion was made by Scheel and seconded by Borash to approve the Consent Calendar (attached). Motion carried unanimously.

ADJOURNMENT Motion made by Borash and seconded by Lucksinger at 8:23 pm to adjourn the meeting. Motion carried unanimously.

Consent Calendar 
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. The Managers may elect to pull a consent calendar item(s) for discussion and/or separate action.

The following items are presented for Board approval/adoption and denial: 

1. BMP Cost-Share Projects

A. Approval of a $2,500 individual grant to Emily and Bryce Binstadt of 4593 McDonald Drive Overlook in Baytown Township for a rainwater garden, shoreline plantings, and native plantings on Cloverdale Lake.

B. Approval of a $500 plant grant to Mr. and Mrs. Steve Chlebeck of 9692 57th Street North in Lake Elmo for shoreline native plantings on Klawitter Pond. 

C. Approval of a $500 plant grant to Mr. and Mrs. Charles McGinley of 13701 30th Street Circle North in Baytown Township for native plantings in an existing rainwater garden upstream of Bay Lake. 

D. Approval of a $1,700 individual grant to Mr. and Mrs. James Nagel of 10830 3rd Street Place North in Lake Elmo to plant native trees and shrubs into an existing red pine plantation, stop erosion and to create a French drain from the foundation to an existing rainwater garden on the property within the Kramer Pond watershed. 

E. Approval of a $2,500 individual grant to Ms. Laura Phelan of 3250 Kraft Circle in Lake Elmo to plant native prairie plants on a steep south facing hillside and to put in a porous pavement patio on their property within the Lake Elmo watershed.

2. BMP Cost-Share Project Reimbursement Requests

A. Approval of two (2) $2,500 individual grant checks to reimburse Ms. Cathy Hamm of 27 Long Lake Road in Mahtomedi for 2008 and 2009 landscape projects within the Weber Pond watershed.