Minutes of Regular Meeting
# 804 Held in the
Lake Elmo City Council Chambers
Thursday, October 9, 2008
MANAGERS PRESENT: Lincoln Fetcher, President; Don Scheel, Secretary; Dale Borash, Treasurer; Ray Lucksinger, Manager
MANAGERS ABSENT: Dave Bucheck, President
STAFF PRESENT: John Hanson, Barr Engineering; Ray Marshall, Attorney; Ray Roemmich, Inspector; and Karen Schultz, Recording Secretary
STAFF ABSENT: None
OTHERS PRESENT: Chuck Taylor, Citizens Advisory Committee; Tim Power, Lower St. Croix WMO
CALL TO ORDER President Fetcher called the meeting to order at 7:05 p.m.
ANNOUNCEMENTS There were no announcements.
APPROVAL OF MINUTES After discussion of the minutes of the September 25, 2008 meeting, motion was made by Borash and seconded by Fetcher to approve the minutes as corrected. Motion carried unanimously.
ADDITIONAL AGENDA ITEMS Added to the agenda under Managers: Manager Activities; Washington County Board meeting; under Engineer: Stormwater Pond Maintenance Projects.
PUBLIC FORUM Tim Power, Afton representative on the Lower St. Croix WMO, was present to inform the managers that the Lower St. Croix WMO is exploring possible changes to its management status. Tim Power said that they hope to meet with the VBWD managers in the near future, to explore options and sentiments with VBWD and make a decision within the next three to six months. President Fetcher told Tim Power that he and Engineer Hanson would be glad to meet with them.
CITIZENS ADVISORY COMMITTEE Chuck Taylor had mailed his report on lake levels, and discussed it with the managers at this meeting.
SECRETARY
=S REPORT Secretary Scheel reported that he had distributed the mail.INSPECTOR
=S REPORT Inspector Roemmich reported on inspections that he has made since the last meeting.ATTORNEY
=S REPORT Attorney Marshall presented documents for the Doyle and the Jorgenson temporary easements that needed signatures by President Fetcher and Secretary Scheel. The documents were signed.TREASURER
=S REPORT Treasurer Borash had received a copy of the draft Ramsey County Comprehensive Plan and the certificate of insurance from Carl Bolander. He gave the Plan to Engineer Hanson to prepare a draft comment letter. Engineer Hanson will file the certificate of Insurance.The VBWD 2007 Audit has not yet been prepared by HLB Tautges Redpath. President Fetcher asked Treasurer Borash to contact the auditors about this.
WASHINGTON CONSERVATION DISTRICT There was no one present from the Washington Conservation District
to give a report.ENGINEER
=S REPORT Permit Request: Torre Pines 2nd Addition, Lake Elmo Engineer Hanson presented information on a project located at 2038 Inwood Avenue North, Lake Elmo, in part of the SE 1/4 of the SW 1/4 of Section 21, Township 29 North, Range 21 West. The purpose of the project is to subdivide one 10-acre lot of the Torre Pines development into four 2.5-acre lots, which will be called Torre Pines 2nd Addition.After discussion of the stormwater management concerns, the wetland management and buffers, and the floodplain management, motion was made by Borash and seconded by Fetcher to approve Permit # 2008-20 with the engineer
=s suggested site-specific conditions and standard conditions. Motion carried unanimously.Construction Contract Agreements Engineer Hanson presented contract agreements for President Fetcher
=s signature with: Frattalone Companies for the stabilization of the Goose Lake Ravine, the Goetschel Pond Ravine, and the Long Lake Ravine; and the contract agreement with Lake Restoration Company for the Sunfish Lake Water Quality Improvement Project. President Fetcher signed the contracts.Long Lake Water Quality Improvement Project Attorney Marshall began a discussion of an issue with the bid for the Long Lake Water Quality Improvement Project. At the last meeting, the bid was awarded to Teemark. This week, Teemark discovered the cost of the proper insurance and bond needed to carry out the project. The contractor has requested that VBWD either waive the insurance and bond requirementes, or let him add the costs to his bid.
After much discussion, motion was made by Fetcher and seconded by Lucksinger to reject all bids made for the project, and direct Engineer Hanson and Attorney Marshall to request a proposal from Teemark Corporation on the Long Lake Treatment Project, and to negotiate a cost that is appropriate to the project and conforms to all legal requirements. Motion carried unanimously.
Valley Creek Stabilization Projects Engineer Hanson had mailed to the managers the payment applications for the Valley Creek Upstream and Downstream Stabilization projects. After discussion, motion was made by Borash and seconded by Scheel to approve Payment Application # 2 for the Upstream Stabilization project, and Payment Application # 2 for the Downstream Stabilization projects, as final payments in the projects. Motion carried unanimously.
Stormwater Pond Maintenance Projects Engineer Hanson distributed copies of a tabulation of bids received for the stormwater pond maintenance. Because there is a large range in the bid amounts, Engineer Hanson recommended that the managers award the bid to no one, until Barr Engineering can confirm with the MPCA that the proposed disposal locations stated in the bids, conform to the MPCA
=s requirements. The managers agreed with this.MANAGERS
= REPORT Next Meeting - October 23, 2008 The managers expect to have a quorum at the next meeting.Manager Activities VBWD Tour The managers agreed to tour the Valley Creek stabilization sites on October 25th. Details will be discussed at the next managers
= meeting.Groundwater Study President Fetcher reported on a presentation of the Metropolitan Council
=s study of water supply/groundwater/ surface water. The managers agreed to hold a workshop in January 2009, and invite speakers from Barr Engineering and/or the Metropolitan Council to present the information. Treasurer Borash suggested that adjacent watershed district managers should be invited.ADJOURNMENT Motion made by Borash and seconded by Fetcher at 8:55 pm to adjourn the meeting. Motion carried unanimously.
Respectfully Submitted,
/s/ Don Scheel, Secretary
Don Scheel, Secretary
Minutes Approved by Managers 10/23/08
EXECUTIVE SESSION After the 804th VBWD meeting was adjourned, the managers went into Executive Session for 10 minutes.