Minutes of Regular Meeting
# 799 Held in the
Lake Elmo City Council Chambers
Thursday, July 24, 2008
MANAGERS PRESENT: Lincoln Fetcher, President; Dave Bucheck, Vice President; Don Scheel, Secretary; Ray Lucksinger, Manager
MANAGERS ABSENT: Dale Borash, Treasurer
STAFF PRESENT: John Hanson, Barr Engineering; Ray Marshall, Attorney; Ray Roemmich, Inspector; and Karen Schultz, Recording Secretary
STAFF ABSENT: None
OTHERS PRESENT: Michael Murphy, Larson Engineering, Century College Trucking Training Center Permit; Walt Pechan, Tapestry at Charlotte's Grove Pond Drainage
CALL TO ORDER President Fetcher called the meeting to order at 7:05 pm.
ANNOUNCEMENTS There were no announcements.
APPROVAL OF MINUTES After discussion of the minutes of the July 10, 2008 meeting, motion was made by Bucheck and seconded by Scheel to approve the minutes as corrected. Motion carried unanimously.
ADDITIONAL AGENDA ITEMS Added to the agenda: Under Engineer: Park Meadows; Under Managers: Citizen Advisory Committee Review
PUBLIC FORUM There was no discussion in the Public Forum segment of the meeting.SECRETARY=S REPORT Secretary Scheel reported that he had distributed the mail.
INSPECTOR=S REPORT Inspector Roemmich reported on inspections that he has made since the last meeting. He showed the managers several pictures of the Oakdale Station development where a culvert for Raleigh Creek had been installed. The culvert was not installed with the same alignment as the creek. Inspector Roemmich notified Engineer Hanson of the issue, and Engineer Hanson contacted the Minnesota Department of Natural Resources and other agency representatives involved with permitting the project. The MnDNR will organize an on-site meeting to discuss the issue.
ATTORNEY=S REPORT Attorney Marshall said he had nothing new to report.
TREASURER=S REPORT Treasurer Borash was absent, but had provided copies of the Administrative and Program Budgets for Fiscal Year 2008 dated June 30, 2008, and the Treasurer=s Report dated July 24, 2008. After discussion, motion was made by Fetcher and seconded by Scheel to approve the Treasurer=s Report. Motion carried unanimously.WASHINGTON CONSERVATION DISTRICT President Fetcher reported that he had received a letter concerning groups in Washington County using shared office space. He will keep the managers informed as he learns more.
CHANGE IN ORDER OF AGENDA ITEMS At this time President Fetcher authorized a change in the order of agenda items.
MANAGERS= REPORT Northeast Tapestry at Charlotte=s Grove Pond Drainage At the last meeting, Vice President Bucheck said he would visit a resident living near Tapestry at Charlotte=s Grove subdivision, whose trees have died, and he suspects that it is because of the pond in the subdivision. At this meeting, the resident, Walt Pechan, was present to discuss the issue with the managers. Vice President Bucheck had visited the site, and reported that there are green and brown trees on the property, and that the brown trees are on the lowest area of the property, where the water from the pond overflows slowly. The managers had a lengthy discussion with Mr. Pechan, and it was suggested that enhancing the swale may solve the problem. Mr. Pechan wants the dead trees replaced and the drainage problem repaired. In his opinion, the grading of the swale leading away from the storm water pond would eliminate VBWD liability. Mr. Pechan said he would use his own equipment to do the grading at a cost of $3,500, and he said he would like to be reimbursed $5,000 for the 200 lost trees ($25) each. The managers said Mr. Pechan should submit a bid to the managers for his cost to do the grading himself.
ENGINEER=S REPORT Permit Request: Century College Trucking Training Center, Afton Engineer Hanson presented information on a project located between I-94 and Hudson Road, east of Indian Trail, Afton/West Lakeland Township in part of the north half of the northwest quarter of Section 4, Township 28 North, Range 20 West and part of the south half of the southwest quarter of Section 33, Township 29 North, Range 20. The purpose of the project is to construct a truck driving training center, including a 3300 square foot building, a 68-stall 5300 square foot parking lot, a half mile driving loop, and three infiltration basins.
After discussion of the stormwater management, the wetland management and buffers, and the floodplain management, motion was made by Bucheck and seconded by Lucksinger to approve Permit # 2008-13 with the engineer=s suggested site-specific conditions and standard conditions. Motion carried unanimously.
Permit Request: Jasmine Avenue Improvements, Grant Engineer Hanson presented information on a project located north of the north Highway 36 frontage road (60th Street North) to 65th Street North, in Grant, in part of the southwest quarter of Section 34, Township 30 North, Range 21 West. The purpose of the project is to pave an existing compacted gravel road, install at least one culvert, and do some minor grading adjacent to the road to provide stormwater runoff filtration.
After discussion of the stormwater management, the wetland management and buffers, and the floodplain management, motion was made by Scheel and seconded by Bucheck to approve Permit # 2008-11 with the engineer=s suggested site-specific conditions and standard conditions. Motion carried unanimously.
Permit Request: Weiss Bridge Over Farney Creek, Lake Elmo Engineer Hanson presented information on a project located at 8171 21st Street North, in Lake Elmo, in part of the south 1/2 of the southwest 1/4 of Section 21, Township 29 North, Range 21 West. The purpose of the project is to replace an existing walking bridge over Farney Creek with a new bridge to access the southern portion of property via foot and with a lawn mower.
After discussion of the stormwater management, the wetland management and buffers, and the floodplain management, motion was made by Fetcher and seconded by Scheel to approve Permit # 2008-12 with the engineer=s suggested site-specific conditions and standard permit approval conditions. Motion carried unanimously.
Ravine Stabilization Projects Engineer Hanson had mailed to the managers draft plans for stabilizing ravines at Long Lake, Goetschel Pond, and Goose Lake. Engineer Hanson asked the managers for authorization to send the plans to BWSR and the MnDNR, and to authorize the District=s attorneys to publish a public hearing notice for the projects, and also to authorize Barr Engineering to submit permit applications for the projects.
After discussion, motion was made by Fetcher and seconded by Bucheck to authorize the next step on this project, to schedule public hearings, and to pass it on to BWSR and the MnDNR. Motion carried unanimously.
Valley Creek Projects Engineer Hanson had mailed to the managers a set of plans detailing the vegetation of the downstream and upstream projects on Valley Creek, and asked the managers for authorization to get bids from three contractors for the vegetation of the stabilization projects. After discussion, motion was made by Fetcher and seconded by Scheel to authorize Barr Engineering to get bids from three contractors, review the bids, and recommend to the managers which contractor to do the vegetation. Motion carried unanimously.
Engineer Hanson updated the managers on a project to stabilize a gully that has formed, due to runoff from Valley Creek Trail. Representatives from Barr Engineering will meet with the property owners to review the draft plans.
Stormwater Pond Maintenance President Fetcher reported that he and Engineer Hanson and Scott Sobiech from Barr Engineering had answered questions from District residents at the Open House held on July 16th regarding the proposed stormwater pond maintenance project. He said there were approximately 10 residential landowners present, and all seemed supportive of the proposed project. Engineer Hanson said that Barr Engineering will be finalizing the plans and contract documents for the project. Barr Engineering will provide the respective City Halls with the posters and information so that affected citizens may have access to the information.
Construction, Demolition, and Industrial (CDI) Landfill Work Group Meeting As directed to do by the managers, Engineer Hanson had attended an organizational meeting at the Minnesota Pollution Control Agency (MPCA) building on July 14th regarding the CDI Landfill Work Group goals. There were approximately 40 people in attendance, including owners of landfills, representatives of state agencies, and Friends of Washington County. The goal of the meeting was to discuss the purpose of a work group that will meet approximately every three weeks to decide the land disposal of CDI wastes and to serve as a rule-advisory group during subsequent MPCA rule making, and write a report on rules due to the Legislature by January 15, 2010. Engineer Hanson had provided a list of the people appointed to the work group.
Silver Lake Links As directed, Engineer Hanson reported that he had attended the meeting on July 21st regarding a proposed trail along the east side of Silver Lake. He said that the persons putting together the plans for the trail will attend a managers= meeting soon. No action is required by the managers.
Eagle Point Lake Dam Revegetation Engineer Hanson had mailed to the managers a memorandum regarding the Eagle Point Lake Revegetation. The memorandum explained the process to establish a vegetation cover on the Eagle Point Lake dam. After discussion, the managers agreed that Engineer Hanson should discuss the proposal with Washington County Parks, and develop project contract documents.
Park Meadows The developer is working with the City of Lake Elmo to address outstanding issues.
MANAGERS= REPORT (Cont.) Next Meeting-August 14, 2008 The managers expect to have a quorum for the next meeting. Vice President Bucheck will be absent.
Consent Agenda Motion was made by Fetcher and seconded by Scheel to approve the Consent Calendar (attached) and to approve the expenditure of $1,800.00 on the Consent Calendar items. Motion carried unanimously.
Volunteer Appreciation Engineer Hanson had mailed to the managers a list of names to consider when planning the Volunteer Recognition/VBWD 40th Anniversary event. The managers reviewed the list and made changes. President Fetcher said he will give it more thought before the next meeting.
Citizens Advisory Committee (CAC) President Fetcher distributed draft copies of an outline of the managers= CAC Workshop held on June 26, 2008. He asked the managers to review it and be ready for discussion at the managers= August 14th meeting.
ADJOURNMENT Motion made by Fetcher and seconded by Bucheck at 9:42 pm to adjourn the meeting. Motion carried unanimously.
Respectfully Submitted,
/s/ Don Scheel, Secretary
Don Scheel, Secretary
Minutes Approved by Managers 08/14/08.