Minutes of Regular Meeting
# 780 Held in the
Lake Elmo City Council Chambers
Thursday, September 13, 2007
MANAGERS PRESENT: Lincoln Fetcher, President; Dave Bucheck, Vice President; Don Scheel, Secretary, Dale Borash, Treasurer
MANAGERS ABSENT: Duane Johnson, Manager
STAFF PRESENT: John Hanson, Barr Engineering; Ray Marshall, Attorney; and Ray Roemmich, Inspector; Karen Schultz, Recording Secretary
STAFF ABSENT: None
OTHERS PRESENT: Chuck Taylor, Citizens Advisory Committee
CALL TO ORDER President Fetcher called the meeting to order at 7:07 pm.
ANNOUNCEMENTS There were no announcements.
APPROVAL OF MINUTES After discussion of the minutes of the August 23, 2007 meeting, motion was made by Bucheck and seconded by Scheel to approve the minutes as corrected. Motion carried unanimously.
ADDITIONAL AGENDA ITEMS The following items were added to the agenda: Under Engineer: Farms of Lake Elmo; Impaired Waters List; and Carnelian Marine-St. Croix Watershed District Administrator Position; Under Managers: BMP Cost Share Program.
PUBLIC FORUM There was no discussion in the Public Forum segment of the meeting.
SECRETARY’S REPORT Secretary Scheel reported that the mail had been distributed.
INSPECTOR’S REPORT Inspector Roemmich reported on his inspections since the last meeting.
TREASURER’S REPORT Treasurer Borash distributed copies of the Administrative and Program Budgets for Fiscal Year 2007 dated September 10, 2007, and copies of the VBWD Study/Project Budget for Fiscal Year 2008, dated September 10, 2007 for discussion purposes. The managers discussed items in the study/project budget.
ATTORNEY’S REPORT Mann Appraisal Attorney Marshall asked the managers for authorization to offer the appraised amount for the Mann property. After discussion, motion was made by Fetcher and seconded by Bucheck that the offer to the landowner for the easement should be for the appraised value. Motion carried unanimously.
CHANGE IN ORDER OF AGENDA ITEMS At this time President Fetcher authorized a change in the order of agenda items.
ENGINEER’S REPORT Vegetative Buffers at Wetlands Engineer Hanson had mailed to the managers a flier titled "Wetlands and You", devised by Angie Hong, Watershed District Educator. Engineer Hanson asked the managers for any suggested changes, and explained the intent of sending the flier to all residents of newer subdivisions which have wetlands. The managers agreed that the flier should be mailed to all residents, and also agreed to some changes on the flier. After discussion, motion was made by Fetcher and seconded by Scheel that Engineer Hanson will work with Angie Hong to make the managers’ suggested changes. Motion carried unanimously.
BUDGET HEARING At 8:00 p.m. President Fetcher suspended the regular managers’ meeting to conduct the public hearing on the proposed 2008 budget.
President Fetcher called the public hearing on the 2008 budget to order. Attorney Marshall stated that the hearing was properly noticed in the District’s legal newspaper. He said the managers have the opportunity to hear from the public at this time.
President Fetcher asked if there is anyone in the audience who would like to comment on the proposed VBWD 2008 budget. Hearing none, President Fetcher closed the public hearing at 8:04 p.m.
After discussion of the 2008 Administrative Budget, the 2008 levy, and the 2008 Study/Project Budget, it was decided to reduce the levy amount, approve the Administrative Budget, and have Treasurer Borash make slight changes in the Study/ Project Budget.
Motion was made by Fetcher and seconded by Borash to approve the VBWD 2008 Administrative Budget of $235,940, and a total levy of $581,440. Motion carried unanimously. Motion carried unanimously.
ENGINEER’s REPORT (Cont.) Stormwater Pond Maintenance Feasibility At the last meeting, the managers asked several questions regarding the pond areas and volumes. For this meeting, Engineer Hanson had mailed a table to the managers describing the ponds. The managers and Engineer Hanson discussed the table. After discussion of the stormwater pond maintenance, motion was made by Fetcher and seconded by Borash to direct Engineer Hanson to prepare the contract for the recommended stormwater pond maintenance, and include in the specifications notification, the requirements for the location of the fill. Motion carried unanimously.
Farms of Lake Elmo President Fetcher reported that a neighborhood meeting had been held today, September 13th, in the Lake Elmo City Hall Chambers, regarding the Farms of Lake Elmo project and 28th Street North. Engineer Hanson and the City Engineer reviewed the drainage of the Farms of Lake Elmo site with the residents and City staff. Based on the City’s review of the as-builts, some additional grading is suggested to reduce the peak stormwater discharge rates exiting to Jamley Avenue. The developer has agreed to do this work, and is expected to complete the grading within a few weeks.
Impaired Waters List Engineer Hanson had sent an e-mail to the managers notifying them that the Minnesota Pollution Control Agency has posted its biennial list of impaired waters. The draft 2008 impaired waters list includes Sunfish Lake for total phosphorus, and Lake Elmo for PFOS in fish.
St. Croix Conservation Collaboration President Fetcher reported on a Valley Creek fact sheet that had been drafted by the Metropolitan Council and Washington County and e-mailed to the managers and Engineer Hanson. The purpose of the fact sheet is to coordinate conservation efforts in the St. Croix Valley, and Valley Creek has been identified as a priority area to conserve.
Carnelian-Marine St. Croix Watershed District Administrator Position President Fetcher reported that the position of Administrator for the Carnelian-Marine St. Croix Watershed District is open.
MANAGERS’ REPORT Next Meeting-September 27, 2007 The managers expect to have a quorum at the next meeting.
East Metro Water Resources Education Program President Fetcher said he talked with Angie Hong and Jay Riggs, and they agreed to meet with the managers in October or November once a date is decided.
BMP Cost Share Program Vice President Bucheck reported that he has met with Rusty Schmidt and Jay Riggs. He said that 10 residents in the VBWD have contacted them about starting potential projects. He said it is possible that these projects may be started by Spring 2008.
ADJOURNMENT Motion made by Borash and seconded by Bucheck at 9:12 pm to adjourn the meeting. Motion carried unanimously.
Respectfully Submitted,
/s/ Don Scheel, Secretary
Don Scheel, Secretary
Minutes Approved by Managers 09/27/07