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Minutes of Regular Meeting # 779 Held in the Lake Elmo City Fire Hall
Thursday, August 23, 2007 

MANAGERS PRESENT:  Lincoln Fetcher, President; Dave Bucheck, Vice President; Don Scheel, Secretary, Dale Borash, Treasurer; and Duane Johnson, Manager

MANAGERS ABSENT: None

STAFF PRESENT: John Hanson, Barr Engineering; Barb Wolle, Attorney; and Ray Roemmich, Inspector; Karen Schultz, Recording Secretary

STAFF ABSENT:  None

OTHERS PRESENT:  Dave Edquist, Megan Tasce, Steve Reckinger, and Carla Cross, Holiday Stationstore;

Stacia Schacht, Minnesota Pollution Control Agency; Jeff Kargel, Building on 100-year Flood Plain

CALL TO ORDER President Fetcher called the meeting to order at 7:00 pm.

ANNOUNCEMENTS There were no announcements.

APPROVAL OF MINUTES After discussion of the minutes of the August 9, 2007 meeting, motion was made by Bucheck and seconded by Scheel to approve the minutes as distributed. Motion carried, with President Fetcher abstaining.

ADDITIONAL AGENDA ITEMS The following items were added to the agenda: Under Engineer: Afton I-94 Corridor Update; Palecek Letter; Under Managers: Managers’ Term Expiration Dates; under Old Business, Demolition Derby Update.

PUBLIC FORUM There was no discussion in the Public Forum segment of the meeting.

SECRETARY’S REPORT Secretary Scheel reported that the mail had been distributed.

INSPECTOR’S REPORT Inspector Roemmich reported on his inspections since the last meeting.

ATTORNEY’S REPORT Attorney Wolle asked President Fetcher and Secretary Scheel to sign the contract regarding the publication notice for the public hearing on the 2008 budget, and also the contract for water monitoring in the Citizen- Assisted Monitoring Program (CAMP). President Fetcher and Secretary Scheel signed the contracts.

TREASURER’S REPORT Treasurer Borash distributed copies of the Administrative and Program Budgets for Fiscal Year 2007 dated July 31 2007, and the Treasurer’s Report dated August 23, 2007. After discussion, motion was made by Borash and seconded by Fetcher to approve the Treasurer’s Report. Motion carried unanimously.

ENGINEER’S REPORT Jeff Kargel Request Mr. Kargel attended the last managers’ meeting to discuss his situation on his property, which is in the Sunnybrook Lake neighborhood. Engineer Hanson explained to the managers that Mr. Kargel has done some earthwork near his home, and placed the excess material within the 100-year floodplain of Sunnybrook Lake. Engineer Hanson said that no wetlands have ben filled.

Mr. Kargel was present at this meeting to ask the managers if he can leave the fill within the floodplain, and also if he can get permission to build a pole barn within the floodplain. After discussion, the managers agreed that Mr. Kargel can leave the dirt in the floodplain if he moves the dirt to the upper contours, which he agreed to do. Regarding the pole barn question, the managers suggested Mr. Kargel discuss his plans with the City of Grant before making the application to build a pole barn.

Permit Request: Holiday Station Store, West Lakeland Township Motion was made by Bucheck and seconded by Borash to remove the Holiday Stationstore permit application discussion from the table. Motion carried unanimously. At the last meeting, the managers tabled the discussion of Permit # 2007-22 until more information is received. At this meeting, representatives of the Minnesota Pollution Control Agency (MPCA) were present to inform the managers of MPCA’s regulations and its role in the Holiday Stationstore permit.

In discussing the engineer’s conditions in the permit, President Fetcher suggested seeding of native vegetation in some areas. He also said if the cost is an issue, the VBWD may be able to provide some funding to help support that project. Holiday Station representatives agreed with the idea of planting native vegetation in the undeveloped area of the lot. They will investigate this, and do the planting if feasible, and if beyond their budget limits, will evaluate options with VBWD.

After much discussion, motion was made by Scheel and seconded by Borash to approve Permit # 2007-22 with the engineer’s suggested site-specific conditions and standard conditions. Motion carried with the following vote: Scheel, Yes; Borash, Yes; Bucheck, Yes; Fetcher, Yes; Johnson, No.

Stormwater Pond Maintenance Feasibility In discussion of the ponds recommended to be upgraded and sediment removed, the managers questioned the area and volume of excavation at each pond in the engineer’s memorandum dated July 29, 2007. Engineer Hanson will provide more information for the managers at their next meeting on September 13th.

Electronic Data Request: Belwin Engineer Hanson reported that the Belwin Foundation has requested electronic data (GIS) files from VBWD to use in their land managing plan. Engineer Hanson asked for the managers’ authorization prior to providing the data for Belwin use exclusively. The managers gave Engineer Hanson their authorization, but limited the time involved to no more than four hours.

In addition, Belwin has requested that the VBWD survey Valley Creek through their property. Engineer Hanson said that the Washington Conservation District (WCD) has surveyed some features of the stream. The managers agreed that Belwin should request MDNR and the WCD for this survey.

Afton I-94 Corridor President Fetcher said the letter that Engineer Hanson had written to the City of Afton was on the Council’s August 21st agenda , so he called the Afton Mayor to discuss the issue.

Palecek Letter Engineer Hanson distributed copies of a letter from Jim Palecek, that was addressed to the City of Lake Elmo Administrator, regarding the run-off water issue affecting Jamley Avenue. Engineer Hanson said a neighborhood meeting is scheduled for September 13th to discuss this run-off issue.

MANAGERS’ REPORT Next Meeting - September 13, 2007 The managers expect to have a quorum at the next meeting. Manager Johnson said he will be absent.

2008 Budget The managers briefly discussed the 2008 proposed budget. Treasurer Borash and President Fetcher will meet to work on the budget and present it to the managers at the next meeting.

Mann Appraisal Attorney Wolle asked for direction from the managers regarding either the purchase of the property, or ask for a drainage easement on the Mann property. The managers directed Attorney Wolle to first discuss a drainage easement on the property, and report to the managers at the next meeting.

East Metro Water Resources Education Program The managers agreed to invite Jay Riggs and Angie Hong to a meeting to be held one hour before the managers’ regular meeting, to discuss the water resources education program.

Managers’ Term Expirations President Fetcher’s term and Manager Johnson’s term will expire in November 2007. President Fetcher said he will write the Ramsey County Board stating that he wishes to be reappointed. Manager Johnson presented a letter to the managers, resigning from the Board of Managers, as of November 13, 2007. Manager Johnson said he will send a letter of resignation to the Washington County Board, also.

OLD BUSINESS Demolition Derby Track at Washington County Fair Update Engineer Hanson and Inspector Roemmich reported that the water in the pond is not high enough to run off, the skimming device has been installed, and the Agriculture Society plans to seed the area this fall. The outstanding issue is the drainage easement.

ADJOURNMENT Motion made by Borash and seconded by Bucheck at 9:52 pm to adjourn the meeting. Motion carried unanimously.

Respectfully Submitted,

/s/ Don Scheel, Secretary

Don Scheel, Secretary

Minutes Approved by Managers 09/13/07