Minutes of Regular Meeting
# 778 Held in the
Lake Elmo City Council Chambers
Thursday, August 9, 2007
MANAGERS PRESENT: Dave Bucheck, Vice President; Don Scheel, Secretary, Dale Borash, Treasurer; and Duane Johnson, Manager
MANAGERS ABSENT: Lincoln Fetcher, President
STAFF PRESENT: John Hanson, Barr Engineering; Barb Wolle, Attorney; and Ray Roemmich, Inspector; Karen Schultz, Recording Secretary
STAFF ABSENT: None
OTHERS PRESENT: Chuck Taylor, Citizens Advisory Committee; Tom Lehmann, Tim Drahnak, David Borgenschultz, Alfred Clavel, Diane Clavel, David Potter, all in opposition to the proposed Holiday Station Project; Bob Muller, Megan Tasca, David Edquist, Carla Cross, proposed Holiday Stationstore Project, Jeff Kargel, Flood Plain Question; and Todd Erickson, Chandler, Inc.
CALL TO ORDER Vice President Bucheck called the meeting to order at 7:01 pm.
ANNOUNCEMENTS There were no announcements.
APPROVAL OF MINUTES After discussion of the minutes of the July 26, 2007 meeting, motion was made by Scheel and seconded by Borash to approve the minutes as corrected. Motion carried unanimously.
ADDITIONAL AGENDA ITEMS The following items were added to the agenda: Under Engineer: Washington County LCCMR Grant.
PUBLIC FORUM There was no discussion in the Public Forum segment of the meeting.
CHANGE IN ORDER OF AGENDA ITEMS At this time, Vice President Bucheck authorized a change in the order of agenda items.
SECRETARY
=S REPORT Secretary Scheel reported that the mail had been distributed.INSPECTOR
=S REPORT Inspector Roemmich reported that the developer of the Rock Point Church has begun to make the necessary repairs in order to meet the VBWD permit conditions, as discussed at the last managers= meeting.ATTORNEY
=S REPORT Attorney Marshall said he had an appraisal report for the managers, of the Mann property, which is located at the top of a ravine in Afton where the VBWD is proposing an infiltration basin.TREASURER
=S REPORT The Treasurer=s report will be given at the second meeting of the month.WASHINGTON CONSERVATION DISTRICT (WCD) Jay Riggs, with the Washington Conservation District, had asked Engineer Hanson to make the report to the managers. Engineer Hanson distributed information to the managers concerning the additional money requested by the WCD from VBWD for the completion of the Minnesota Land Cover Classification System (MLCCS) mapping of the VBWD area in Washington County. The managers agreed that they had been informed by Jay Riggs of this request; motion was made by Scheel and seconded by Johnson to approve a final payment of $9,168 for the MLCCS land cover mapping as provided by WCD. Motion carried unanimously.
CITIZENS ADVISORY COMMITTEE Chuck Taylor had mailed his report on lake levels, and discussed it with the managers at this meeting. Chuck reported that he is having problems using the bench marks, because of the low water levels. The managers directed Engineer Hanson to have Barr Engineering assist Chuck with establishing bench marks for measuring of the water levels.
ENGINEER
=S REPORT Permit Request: Holiday Station Store, West Lakeland Township Engineer Hanson presented information on a project located northeast of Manning Avenue and I-94, West Lakeland Township, in the south half of the SW quarter of Section 2, Township 29 North, Range 20 West. The purpose of the project is to construct access road off of Manning Avenue, a gas station, and stormwater pond. Engineer Hanson said more information is needed to prove that infiltration is not feasible on the property, and he needs additional time to review the floodplain fill mitigation plan, and wetlands need to be delineated for the entire property.Many area VBWD residents were present for the discussion. Several of the residents spoke to the managers in opposition to the proposed Holiday Station Store location. Representatives for the Holiday Station Store spoke on behalf of the station being built at this location.
After much discussion, motion was made by Bucheck and seconded by Johnson to table the permit until further information is received, which would show that the permit application conforms to all the VBWD regulations. Motion carried unanimously.
Permit Revision Request: Garden Gate Townhomes Engineer Hanson presented information on a project located northwest of Cottage Grove Drive (CR 72) and Eastwood Road, Woodbury in the northeast quarter of the southeast quarter of Section 2, Township 28 North, Range 21 West. The purpose of the project is to construct 12 structures, each with four townhomes, remove existing storm sewer and construct new storm sewer, and re-construct a stormwater management pond. This is a major revision to the plans approved by the VBWD in 2004 for the Retreat at Garden Gate. The permit application is only for Phases 1 and 2 of the revision, which is within the Retreat Lane loop road.
Engineer Hanson said the managers approved this permit in June 2007. The required minimum floor elevations listed in the permit would not allow several townhomes to have basements. The applicant would like to have basements for these townhomes.
A table listing the approved minimum floor elevation, the adjacent water
=s 100-year flood level, and the requested minimum floor elevation, was studied by the managers. After much discussion, the managers agreed that the requested minimum floor elevations for Block 1, Lots 5 through 8 are not in conformance with the VBWD rules, even with the proposed drain tile and sump pump systems. Motion was made by Borash and seconded by Johnson that the revision requested in the review memorandum dated August 2, 2007, is not allowed, based on the discussion by the managers at this meeting. Motion carried unanimously.Permit Request: Chandler Incorporated Building Addition, Afton Engineer Hanson presented information on a project located northeast of Indian Trail South and Hudson Road, Afton in part of the N 1/2 of the NE 1/4 of Section 5, Township 28 North, Range 20 West. The purpose of the project is to construct an addition to the existing building and a new stormwater pond and infiltration basin.
After discussion of the stormwater management, the wetland management and buffers, and the floodplain management, motion was made by Borash and seconded by Scheel to approve Permit # 2007-21 with the engineer
=s suggested standard conditions. Motion carried unanimously.Oakdale Stormwater Management Permitting Engineer Hanson had mailed to the managers a draft letter addressed to Brian Bachmeier, City of Oakdale Public Works Director/City Engineer. The letter provided background on stormwater permitting roles within the portion of the City of Oakdale that lies within the VBWD. After discussing the letter, the managers approved it and directed Engineer Hanson to mail it to the City of Oakdale.
Woodbury Request for Local Water Management Plan Deadline Extension Engineer Hanson explained to the managers that the City of Woodbury has requested a six-month extension in time to prepare its Local Water Management Plan. The managers approved this extension, and directed Engineer Hanson to make a written response to the City of Woodbury, to this effect.
Washington County LCCMR Grant Engineer Hanson reported to the managers that Amanda Goebel, Washington County, is requesting permission to add VBWD as a partner on the application for a grant that will investigate the non-point sources of PFCs. It will not require any financial help from VBWD. The managers agreed to be listed as a partner.
MANAGERS
= REPORT Next Meeting - August 23, 2007 The managers expect to have a quorum at the next meeting.Managers
= Meeting Location for August 23, 2007 The Lake Elmo Council Chambers will not be available on August 23rd, for the managers= meeting. The managers agreed to meet at the Lake Elmo City Fire Hall.Washington County Fair Booth Vice President Bucheck reported that while some aspects of the booth were popular, he didn
=t have a lot of success in getting fair goers to complete the entire activity route in the VBWD booth, because it had many elements and it took quite awhile to complete. He indicated that he would communicate his observations to Angie Hong.East Metro Water Resources Education Program The managers agreed to postpone this discussion until President Fetcher is present.
Afton I-94 Corridor Secretary Scheel and Engineer Hanson had attended a meeting on Monday, August 6th, of the Afton Planning Commission, and President Fetcher and Engineer Hanson attended a meeting on Tuesday, August 7th, of the Afton City Council. The discussion at the meeting was regarding the Afton I-94 Industrial Zone area north of Hudson Road and south of I-94. Engineer Hanson said he had given some inaccurate information to the planning commission and council, and he had drafted a letter to the City of Afton, stating the correct facts and summarizing the Fahlstrom Pond Flood Level Analysis.
The managers reviewed, revised, and then approved the letter. They directed Engineer Hanson to sign the letter and mail it to the City of Afton.
2008 Budget Treasurer Borash distributed copies of the 2008 draft administrative and project budget that he had developed and Engineer Hanson distributed a draft 2008 project budget that President Fetcher and Engineer Hanson had developed. The managers reviewed Treasurer Borash
=s draft budget and made some changes. The managers set September 13th as the date for the budget hearing, and Attorney Marshall said he will place the notice of hearing in the newspaper, along with the proposed administrative budget.ADJOURNMENT Motion made by Johnson and seconded by Scheel at 10:05 pm to adjourn the meeting. Motion carried unanimously.
Respectfully Submitted,
/s/ Don Scheel, Secretary
Don Scheel, Secretary
Minutes Approved by Managers 08/23/07