Minutes of Regular Meeting
# 757 Held in the
Lake Elmo City Council Chambers
Thursday, August 24, 2006
MANAGERS PRESENT: Lincoln Fetcher, President; Dave Bucheck, Vice President; Don Scheel, Secretary; Dale Borash, Treasurer; Duane Johnson, Manager
MANAGERS ABSENT: None
STAFF PRESENT: John Hanson, Barr Engineering; Ray Marshall, Attorney; Ray Roemmich, Inspector; and Karen Schultz, Recording Secretary
STAFF ABSENT: None
OTHERS PRESENT: Dave Loos, Park Meadows Project
CALL TO ORDER Vice President Bucheck called the meeting to order at 7:03 p.m.
ANNOUNCEMENTS Vice President Bucheck announced that the three-year term of office for Dale Borash will expire on November 13, 2006.
APPROVAL OF MINUTES After discussion of the minutes of the August 10, 2006 meeting, motion was made by Scheel and seconded by Borash to approve the minutes as distributed. Motion carried unanimously.
ADDITIONAL AGENDA ITEMS Added to the agenda under Managers: Report on Afton Meeting; Minnesota Waters Conference; and Washington Water Educator Team; under Engineer: FEMA Maps; and Upcoming Meetings.
PUBLIC FORUM There was no discussion in the Public Forum segment of the meeting.
SECRETARY
=S REPORT Secretary Scheel reported that the mail has been distributed.INSPECTOR
=S REPORT Inspector Roemmich reported on his activities since the last meeting.ATTORNEY
=S REPORT There was nothing new reported by Attorney Marshall.TREASURER
=S REPORT Treasurer Borash distributed copies of the Administrative and Program Budgets for Fiscal Year 2006 dated 7/31/06, and the Treasurer=s Report dated August 24, 2006. After discussion, motion was made by Borash and seconded by Scheel to approve the Treasurer=s Report. Motion carried unanimously.ENGINEER
=S REPORT Permit Request: Granada and TH 5 Trail, Oakdale Engineer Hanson presented information on a permit request for a project located at the south side of Trunk Highway 5 and between Granada and Hadley Avenues in parts of Sections 18 and 19, Township 29 North, Range 21 West. The City of Oakdale is proposing to construct an 8-foot wide asphalt trail, which will result in wetland impacts.After discussion of the water management concerns, the wetland management concerns, and the erosion control concerns, motion was made by Scheel and seconded by Johnson to approve Permit # 2006-24 with the engineer
=s suggested site specific conditions, and standard conditions. Motion carried unanimously.Permit Request: Ruza Home Construction (Lot 2, Block 1 Magler Addition), West Lakeland Township Engineer Hanson presented information on a permit request for a project located north of 20th Street North and about 1/4 mile east of Neal Avenue, West Lakeland Township in part of the south 1/2 Section 20, Township 29 North, Range 21 West.
The purpose of the project is to fill below the 100-year flood level of a wetland (after-the-fact) and install a geothermal heating system within the drainage easement for the wetland.
President Fetcher entered the meeting during the discussion of this permit request.
After discussion of the drainage patterns and water management concerns, motion was made by Borash and seconded by Scheel to approve Permit # 2006-25 with the engineer
=s suggested site specific conditions, and standard conditions, with the exception that a cash surety of $5,000 is required before excavation can take place. Motion carried with the following vote: Bucheck, Yes; Fetcher, Yes; Borash, Yes; Scheel, Yes; Johnson, No.Park Meadows, Lake Elmo President Fetcher reported that he had been in touch with Joe Bush, the developer of the Park Meadows project in Lake Elmo. He said the developer has been out of town for two weeks, and had not responded to Attorney Marshall
=s letter that had been written as directed by the managers at the last meeting. The developer was unable to attend this meeting, as was suggested in the attorney=s letter.President Fetcher also said that the plat and easements have not been recorded with the County. The managers agreed that Attorney Marshall, Engineer Hanson, and President Fetcher should meet with the contractor. President Fetcher will attempt to arrange that meeting. They also agreed that if the developer is not able to meet with the managers, further steps will be taken.
Dave Loos was present at the meeting for the discussion of this issue.
Engineer Hanson had sent to the managers a runoff storage analysis of the east Park Meadows pond. The managers agreed to discuss this analysis at a future meeting.
Project 1007 Maintenance Engineer Hanson reported that he had received an estimate from a contractor to accomplish the necessary Project 1007 maintenance. He also received an estimate to remove debris from the inlet to the Long Lake outlet and to put a trash rack on the inlet. Residents on Long Lake have requested this to be done in the past. Engineer Hanson said he needs to discuss the cost estimates with the contractor, to make sure the contractor understands the tasks to be done. However, by including the Long Lake outlet work, the cost estimate will be greater than $25,000. Attorney Marshall indicated that the maintenance work needs to be advertised if the cost is greater than $25,000. After discussion, motion was made by Scheel and seconded by Borash to authorize Engineer Hanson to finalize the bids for the maintenance work, including the Long Lake work, and also sediment removal at the West Lakeland Storage Site. Motion carried unanimously.
FEMA Maps Engineer Hanson reported that FEMA has approved the VBWD mapping of Valley Creek and Raleigh Creek, although FEMA has requested that VBWD inform them by letter that the District is regulating floodways and 100-year floodplains in the same manner. The managers agreed to send such a letter.
Upcoming Meetings Engineer Hanson informed the managers of meetings in the near future. He said there will be a meeting held Wednesday, August 30th, with Washington County and the Board of Water and Soil Resources to discuss funding for the Clean Water Legacy. Another meeting has been scheduled by Jay Riggs, with the Washington Conservation District, for September 11th, to discuss the possibility of a Water Resource Center Building in Lake Elmo. The building would be designed as a common location for water resource organizations. Secretary Scheel announced another meeting to be held September 7th at the University of Minnesota regarding bioenergy and biofuel research.
MANAGERS
= REPORT Next Meeting - September 14, 2006 The managers expect to have a quorum present at the next meeting on September 14, 2006. Treasurer Borash said it is possible that he will be absent.2007 Budget Treasurer Borash distributed to the managers a second draft of the VBWD 2007 budget. After discussion of the changes agreed on at the last meeting, the managers agreed on the budget total. The budget hearing will be held September 14, 2006.
Report on Afton Meeting President Fetcher and Secretary Scheel reported that the meeting with the Afton City Council went very well. He said the Council members appreciated their presence, and asked to be kept informed.
Minnesota
=s Waters Conference Motion was made by Fetcher and seconded by Borash to reimburse any manager for expenses and registration who attends the Minnesota=s Waters conference in Duluth, Minnesota, September 7-9, 2006. Motion carried unanimously.Washington Water Education Team President Fetcher read to the managers a list of goals that has been prepared by the Watershed District Educator. He said it is in draft form at this point.
Bioretention Project at Silver Lake, North St. Paul President Fetcher said he received a letter from the City of North St. Paul, regarding the functioning of the bioretention project at Silver Lake. The City feels that it is not operating the way it should. President Fetcher said he will be in touch with personnel at the City of North St. Paul.
OLD BUSINESS BMP Cost Share Program Vice President Bucheck said he will e-mail the 2006 Best Management Practices Cost Share Program Summary and Guidance papers to the recording secretary, for inclusion in the mailing to the managers for the September 14th meeting.
ADJOURNMENT Motion made by Borash and seconded by Bucheck at 10:16 p.m. to adjourn the meeting. Motion carried unanimously.
Respectfully Submitted,
/s/ Don Scheel, Secretary
Don Scheel, Secretary
Minutes Approved by Managers 09/14/06